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Check with seller Executive Secretaries
- Location: Ho Chi Minh City, vietnam
We are seeking a high-caliber, strategic, and exceptionally discreet Executive Secretary to provide comprehensive support to our senior leadership team. In this role, you will be the gatekeeper and trusted right hand to our executives, responsible for managing complex schedules, orchestrating high-level communications, and ensuring that our leadership team remains focused on long-term organizational goals. If you possess a high degree of emotional intelligence, unmatched organizational capabilities, and the ability to navigate a fast-paced, high-stakes corporate environment with composure and excellence, this is an outstanding opportunity to play a pivotal role at the heart of our company’s decision-making process.
Key Responsibilities
Executive Support: Serve as the primary point of contact for the executive, managing complex calendars, coordinating travel logistics, and prioritizing daily workflows to maximize leadership productivity.
Strategic Communication: Draft high-level correspondence, prepare board reports, and act as a liaison between the executive and internal/external stakeholders, ensuring all messaging aligns with organizational vision.
Meeting Orchestration: Plan and lead logistical preparations for executive meetings, board gatherings, and industry conferences, including agenda preparation, minute-taking, and follow-up tracking.
Information Synthesis: Conduct preliminary research, gather data, and create presentation materials (PowerPoint decks, executive summaries) to support strategic business discussions.
Discretion & Governance: Handle highly sensitive, confidential, and proprietary information with the utmost integrity and professional judgment.
Workflow Efficiency: Identify and implement administrative improvements to streamline processes, improve information flow, and reduce administrative burden on the executive team.
Project Oversight: Manage special projects as directed, ensuring milestones are met and objectives are achieved in line with corporate priorities.
Requirements & Qualifications
Education: Bachelor’s degree in Business Administration, Communications, or a related field; a certification in executive support or administration is highly preferred.
Experience: 5–7+ years of experience in senior-level administrative support or executive assistance, preferably in a corporate or fast-growing environment.
Technical Skills:
Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and advanced digital collaboration tools.
Strong familiarity with modern project management and executive time-management platforms.
Proficiency in producing high-quality business documents and data visualizations.
Personal Attributes:
Absolute Discretion: Proven ability to handle confidential information with impeccable judgment and professional maturity.
Strategic Foresight: Ability to anticipate the executive’s needs, identify potential roadblocks, and proactively resolve issues before they escalate.
Communication Mastery: Exceptional verbal and written communication skills, with the ability to represent the executive with authority and professionalism.
Resilience & Composure: Ability to maintain poise, focus, and high performance in a high-pressure, deadline-driven environment.
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