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Check with seller Project Admin / Project Coordinator
- Location: Ha Noi City, vietnam
We are seeking a highly organized and proactive Project Admin/Coordinator to support our project management team. In this role, you will be the backbone of project operations, ensuring that workflows, documentation, and communications are synchronized effectively. If you are detail-oriented, comfortable with technical documentation, and thrive on keeping projects on track, we invite you to join our team.
Job Responsibilities
Project Documentation: Manage all project-related documents, including contracts, drawings, technical reports, meeting minutes, and correspondence, ensuring full version control and accessibility.
Progress Tracking: Assist Project Managers in tracking project timelines, milestones, and deliverables to ensure the project stays within the planned schedule.
Resource Coordination: Coordinate internal and external resources, including scheduling meetings, site visits, and travel arrangements for the project team.
Meeting Support: Prepare project status reports, agenda, and minutes of meetings (MoM); follow up on action items to ensure completion by stakeholders.
Communication Hub: Serve as the central point of contact for stakeholders, including clients, subcontractors, and internal departments, ensuring information flows seamlessly.
Cost/Budget Support: Monitor project-related expenses, assist in preparing payment requests, and support the project accounting process.
Compliance: Ensure all project activities adhere to internal policies, industry standards, and contract requirements.
Job Requirements
Education: Bachelor’s degree in Business Administration, Engineering, Construction, or related fields.
Experience: 2–4+ years of experience in project administration, project coordination, or equivalent roles.
Technical Skills:
Proficiency in MS Office (Word, Excel, PowerPoint) and document management software.
Familiarity with project management tools (e.g., MS Project, Trello, Asana, or similar) is a significant plus.
Ability to read basic technical documents or construction drawings (if in the engineering/construction industry).
Soft Skills:
Methodical Organization: Ability to manage high volumes of documents and data without errors.
Proactive Communication: Ability to follow up with team members and external partners to ensure deadlines are met.
Problem-Solving: Capability to identify potential delays or bottlenecks in the project flow.
Adaptability: Ability to work in a high-pressure, deadline-driven project environment.
Benefits
Compensation: Competitive salary + project-based bonuses.
Growth: Opportunity to work on high-value projects and develop expertise in professional project management.
Professional Exposure: Network with clients and stakeholders; gain deep insight into project lifecycle management.
Insurance: Full benefits (social, health, and unemployment insurance) in accordance with local labor laws.
Perks: Annual leave, professional development, and dynamic team-building.
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