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Check with seller Document Controller, Records Coordinator, Documentation Specialist, Filing Officer
- Location: Ho Chi Minh City, vietnam
We are seeking a meticulous and highly organized Document Controller to manage our project/company documentation. In this role, you will be the guardian of our information, ensuring that all documents are processed, tracked, and archived according to standardized procedures. If you have an eye for detail and a passion for structure, we invite you to join our team.
Job Responsibilities
Documentation Workflow: Manage the full lifecycle of documents, from creation and review to distribution and archiving, ensuring adherence to the Document Control Procedure.
System Maintenance: Maintain a comprehensive and secure filing system (both physical and digital) that allows for rapid retrieval of information.
Version Control: Ensure that only the latest, approved versions of documents are available for use, preventing the use of obsolete information.
Compliance & Audit: Prepare and organize documentation for internal/external audits, ensuring full compliance with company standards and legal regulations.
Coordination: Act as a central hub for document flow between departments, project teams, and external stakeholders.
Data Reporting: Generate periodic reports on documentation status, pending reviews, and storage capacity.
Security: Safeguard sensitive documents and strictly control access rights to proprietary information.
Job Requirements
Education: Bachelor’s degree in Library Science, Business Administration, Engineering, or related fields.
Experience: 2–3+ years of experience in document control, records management, or archival roles (preferably in construction, manufacturing, or law).
Technical Skills:
Advanced proficiency in MS Office (Word, Excel) and PDF editing tools.
Strong familiarity with Document Management Systems (DMS) or cloud-based file management (e.g., SharePoint, Google Drive, DocuSign).
Understanding of ISO standards or specific industry documentation requirements is a significant plus.
Soft Skills:
Unrivaled Attention to Detail: Ability to spot minor errors in formatting, numbering, or data entry.
Methodical Thinking: Ability to design and follow complex filing logic.
Integrity: Absolute commitment to information security and confidentiality.
Communication: Clear communication skills to enforce documentation procedures across different teams.
Benefits
Compensation: Competitive salary + performance bonuses.
Growth: Opportunity to master professional document management standards (e.g., ISO, project-specific protocols).
Environment: Professional, structured, and organized working environment.
Insurance: Full benefits (social, health, and unemployment insurance) in accordance with local labor laws.
Perks: Annual leave, professional development, and engagement activities.
Industry Keywords: Document Management, Version Control, Archiving, Compliance, Information Security, ISO Standards.
Attributes: Meticulous, Methodical, Confidential, Structured, Organized.
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